This is a paid bot, and its usage will be counted toward your plan's credits limit. For more information about credit usage, refer to this article.
General
Save time on importing documents from SharePoint records to workflows by automating this process with the Pre-fill SharePoint files bot.
Use case example: You need to send document packages to your employees and include documents from their records to the workflow. Set up the Pre-fill SharePoint files bot and add document placeholders to workflows, so when a user starts the workflow, they could select files from SharePoint records to attach to the workflow.
Note: The bot is only activated via a custom button.
How to set up
When the bot works by default:
The Pre-fill SharePoint files bot activates once a user runs the respective workflow via a custom button.
Before setting up the bot, make sure you have a document placeholder in your workflow. Click Add documents > Document placeholder. Customize it according to your needs and proceed to the bot.
Click All bots.
Click Add bot.
Search for the bot you need by category or using the search bar. Then, install the bot to your workflow by clicking Install bot.
Connection settings:
To connect the bot to your SharePoint account, select Connect in the Connection settings section.
Then, select the SharePoint account you need to connect. You can also connect a new account by clicking Add connection.
In the pop-up, enter your SharePoint tenant. Copy it from the SharePoint Site URL and paste it. For example, in airslateinc.sharepoint.com, airslateinc will be the tenant. After that, click Apply, and you’ll be redirected to the Microsoft login screen. Once you’ve logged in, you’ll be directed back to account.
Once connected, proceed to the next section.
Action settings:
In the Select documents section select the document placeholder where the SharePoint files will be attached. Tick the document placeholder you need and Select.
Advanced settings
In this section, you can set additional bot configurations:
Determine how often the bot will run
Decide what to do with a revision if the bot fails
Add tags to your document to easily locate it
Learn more about adjusting Advanced settings in this article.
Set up the custom button
When setting up a custom button, enable users to select files for import. In the Action settings, select the workflow with a document placeholder for which you’ve added the Pre-fill SharePoint files bot. The section allowing file import will appear. Move the toggle to activate.
After completing the workflow, the documents attached to the placeholder will become documents in the workflow.